Centris Digital Office · Healthcare
A+ Hospital
300 Beds · Multiple Specialities · Several Departments
Cardiology
Orthopaedics
Oncology
Neurology
Gynaecology
Paediatrics
Critical Care
+ more
~1,500
Patient Discharges/Month
340+
Vendors & Suppliers
5
Regulatory Bodies
0
Document Systems
The reality: Paper records in filing cabinets. Vendor invoices buried in email. NABH prep takes 3 weeks of panic. 6 versions of the same SOP in circulation.
7 pathways to fix this
Information Flow
Before & After a Digital Office
How documents move through A+ Hospital — without and with Centris.
Fragmented · Untracked · Risky
Structured · Searchable · Audit-ready
Before — Fragmented
Patient file requestedStaff searches physical cabinets · 20–30 min
Invoice arrives by emailGets buried · no PO matching
Approvals via WhatsAppNo audit trail · decisions lost
SOP "final_v3_UPDATED"6 versions in circulation
NABH audit prep: 3 weeksPanic-driven document hunting
Centris
After — Structured
Record retrieved in secondsAI metadata search · role-controlled access
Invoice auto-matched by AIPO verified · routed to CFO for approval
Structured approval workflowTimestamped · full audit trail
One live SOP version alwaysCMO-approved · published to all departments
Audit-ready at all timesEvidence linked · secure auditor access
Clinical Department
Medical Records Management
Every patient discharge generates 8–12 documents. All managed, tagged, and retrievable in seconds. Syncs with your existing HMIS.
Documents per Discharge
Discharge summary
Lab reports & imaging
Consent forms
Nursing notes
Prescription record
Billing document
HMIS Integration
Centris connects to your existing HMIS. Patient data syncs automatically — no duplicate entry, no replacement.
HMIS Sync
Integration
›
AI Tags Metadata
Centris AI
›
Role-Based Access
Centris One
›
Retention Schedule
Version Control
›
Instant Retrieval
Centris One
›
Secure Share
ShareNet
~1,500
Discharges/month
each fully documented
each fully documented
90%
Faster retrieval
vs paper filing
vs paper filing
100%
Access controlled
per role
per role
AI
Auto-tags patient ID,
diagnosis & date
diagnosis & date
Purchase & Stores
Vendor & Pharma Procurement
340 vendors. Zero email follow-ups. Every PO-to-payment archived automatically.
340 Vendors
Pharma companies
Medical equipment
Consumables & PPE
Lab reagents
Facility & IT services
PO Created
Centris One
›
Supplier via Bridge
Centris Bridge
›
AI Verification
Centris AI
›
CFO Approval
Workflows
›
Secure Archive
Centris One
340
Vendors in
one system
one system
80%
Less manual
invoice work
invoice work
50%
Faster payment
approvals
approvals
0
Email chains
to suppliers
to suppliers
Quality & Compliance
Compliance & Audit Readiness
NABH. NABL. Every accreditation body — answered in one click, not three weeks of panic.
Records Stored
Centris One
›
Evidence Linked
Related Docs
›
Version History
Version Control
›
Compliance Review
Workflows
›
Auditor Access
ShareNet
Accreditation Bodies
NABH — Hospital accreditation
NABL — Lab accreditation
Fire & Safety NOC
Clinical Establishment Act
State health authority
80%
Faster NABH
audit prep
audit prep
100%
Evidence linked
& versioned
& versioned
5
Regulatory bodies
one system
one system
3 wks → 2 hrs
Audit prep
time saved
time saved
Clinical Governance
Policy & SOP Management
ICU protocols. OT checklists. Infection control SOPs. One authoritative version — always.
Version History
ICU Protocol v1
ICU Protocol v2
ICU Protocol v3
✓ ICU Protocol v4-FINAL
SOPs Covered
ICU & critical care
OT & sterility checklists
Infection control
Emergency response
SOP Drafted
Google / M365
›
Stored in Centris
Centris One
›
CMO Approval
Workflows
›
Version Locked
Version Control
›
Published to Depts
Centris One
1
Authoritative version
always
always
8+
Departments notified
on every update
on every update
50%
Faster approval
cycle
cycle
0
Outdated SOPs
in circulation
in circulation
Finance & Accounts
Finance & Accounting
Patient billing. Vendor payables. Board packs. Every finance document — linked, approved, audit-ready.
Patient Billing
Discharge Summary
↓
Bill Generated
↓
Supporting Docs Linked
↓
Shared with TPA / Patient
Vendor Payables
Vendor Invoice
↓
AI PO Match
↓
CFO Approval
↓
Payment Archived
Board & Audit
Monthly P&L Docs
↓
Board Pack Built
↓
eSigned by Board
↓
Audit Trail Locked
₹0
Invoice disputes
this quarter
this quarter
3-in-1
Billing, payables
& board in one
& board in one
100%
Audit trail
always ready
always ready
Human Resources
HR Records & People Management
Employee files. Onboarding. Compliance. Appraisals. Every HR document — structured, accessible, and audit-ready.
Docs Collected
Centris Bridge
›
AI Tags Metadata
Centris AI
›
Employee File
Centris One
›
HR Approval
Workflows
›
Retention Schedule
Version Control
›
Role-Based Access
Centris One
Documents Managed
Appointment & offer letters
Medical & nursing council registration
Police verification & ID proof
PF / ESI / labour compliance
Contract staff documentation
Appraisal & performance records
Salary slips & TDS certificates
1 file
Complete digital record
per employee
per employee
70%
Faster onboarding
paperwork
paperwork
100%
PF/ESI compliance
records tracked
records tracked
0
Missing employee
documents at audit
documents at audit
Physical Records Management
Your Paper Backlog, Solved. Your Space, Reclaimed.
Centris digitises your physical records — OCR, AI-indexed, permanently searchable. Optionally pair with secure off-site physical storage. Either way, your floor space is freed.
Your Physical Backlog
Cabinets, boxes & folders on-site
Years of records occupying hospital floor space
20–30 min per retrieval
Staff time lost on every request
Valuable real estate consumed
Space that could be a ward or OPD
Centris
Scan & OCR
AI Index & Tag
Digital Archive
★ Option A · Recommended
Go Fully Digital
All files scanned, OCR-processed and AI-indexed in Centris. Any record retrieved in 10 seconds from any terminal. No physical storage needed — floor space reclaimed immediately.
Option B
Digital + Off-site Physical Storage
Digital copy in Centris for instant retrieval. Physical originals sent to a secure off-site storage facility — barcoded and retrievable when the original is needed.
Either way — your records room floor space is fully reclaimed. That space becomes a consultation room, OPD bay, or ward.
10 sec
Retrieve any file
from any year
from any year
AI OCR
Every file indexed
and searchable
and searchable
Zero
Physical retrieval
requests to staff
requests to staff
Space
Floor space fully
reclaimed
reclaimed
One Digital Office.
Every workflow, structured.
A+ Hospital — 300 beds · 7 pathways · one system.
Medical Records
Clinical Dept
Centris OneAIHMIS Sync
Procure-to-Pay
Purchase & Stores
BridgeAIWorkflows
Compliance & Audit
Quality Dept
ShareNetVersion Ctrl
Policy & SOP
Clinical Governance
WorkflowsVersion Ctrl
Finance & Billing
Finance & Accounts
BillingeSignShareNet
HR Records
Human Resources
Centris OneAIWorkflows
Document Warehouse
Physical Records · Barcoded
Barcode InventoryAI OCR
300 beds. 7 pathways. One digital office.
Structured, searchable, audit-ready — from day one.
Centris Digital Office
Your hospital's
Digital Office
starts here.
Know your pathway in under 30 seconds. Built for how hospitals actually work.
Visit centrisoffice.incentrisoffice.in|
Integrates with your existing Hospital Management System — no replacement required.
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* All names, numbers and scenarios shown are representational and for illustrative purposes only.
