Document Storage – Centris Office

Centralised
Document Storage

A single, secure place to store and organise all organisational documents in a structured hierarchy with controlled access.

See it in action

One Source of Truth

Centris centralises all documents into one secure, reliable source.

By replacing scattered paper files, shared drives, and personal folders, it makes documents easier to find, manage, and govern without confusion or duplication.

All documents. One place. Total Control.

Key Highlights

Built for control, clarity, and compliance across your organisation

Single Source of Truth

One central repository for all organisational documents

Structured Organisation

Clearly defined and consistent storage hierarchy

Controlled Access

Role-based and location-based access control

Version Accuracy

Eliminates duplication and outdated versions

Quick Retrieval

Faster and more reliable document retrieval

Governance Ready

Supports governance, compliance, and accountability

Design Intent Behind
Centralised Storage

Centralised storage in Centris is designed to address a universal organisational challenge
information spread across people, places, and systems. Whether in a company, institution, or non-commercial organisation,
documents often accumulate in filing cabinets, desks, personal drives, or inboxes, making ownership and accuracy unclear.
Centris introduces structure and discipline by ensuring documents are stored in predictable locations, follow a common organisational logic, and are protected by access rules.
This approach allows organisations to retain institutional knowledge, reduce dependency on individuals, and maintain continuity even as roles and teams change.

Creating structure, continuity, and control over organisational information

How It Works

Centris organises documents using a structured hierarchy, ensuring consistency across functions, teams, and activities.

Structured Storage Hierarchy

This structure ensures documents are always stored with the right context and can be easily retrieved even years later.

Before and After

Using Centralised Document Storage in Centris

Before Centris

Paper files stored across desks and cabinets

Files scattered across departments and inboxes

Unclear ownership of documents

Informal sharing and access

Time spent searching or requesting files

Knowledge lost when people leave

After Centris

All documents stored digitally in one system

Single, central organisational repository

Clear location and responsibility

Defined access rules

Quick, reliable retrieval

Institutional knowledge retained

Common Use Cases

Administrative Records

Policies, circulars, meeting papers, and internal communications stored centrally.

Operational Documentation

Reports, approvals, and records organised by activity or case.

Legal and Statutory Records

Agreements, registrations, and compliance documents stored securely.

External Submissions

Documents received from partners, members, or stakeholders stored with controlled access.

"Centralised document storage in Centris ensures that organisational records are structured, protected, and accessible independent of individuals, locations, or systems. "